The work you still do by hand, done by software.
Stock that counts itself down as sales come in. Every job application in one list, sorted by who can start Monday. The day’s numbers in your inbox at seven.
- How long
- A week or two for one automation
- Price
- Quoted per project, in writing
- After that
- A monthly keeps it running
What you get
- A read of the jobA walk through the work as it runs now: the spreadsheet, the email thread, and the steps nobody wrote down. What gets built comes from that.
- Systems wired togetherTwo tools that hold the same information and never exchange it, connected so a record entered once shows up in both.
- Run on a scheduleThe report somebody rebuilds every Monday runs on its own instead. When it fails it says so, rather than stopping quietly.
- Set off by an eventA form sent, a payment landing, a job marked done. Each one kicks off whatever used to happen by hand next.
- In the tools you haveBuilt around Jobber, Housecall Pro, QuickBooks, Toast, Google Sheets, or whatever you already run, wherever they allow it.
- Yours to keepThe code, the accounts, and the schedules in your name, so another engineer can pick it up after me.
What gets automated first
Follow-ups
The quote chased, the review asked for, the reminder sent the morning of the appointment, without anyone remembering to.
The weekly numbers
Sales, hours, and what is owed, pulled from where they live and put in front of you on a schedule.
Copying between systems
The order retyped into the accounts, the customer retyped into the mailing list. Each is entered once and the software copies it across.
Invoicing and chasing
The invoice sent when the job closes, and the reminder sent when it goes unpaid.
Smyrna Tools
Every mixer, tractor, and trailer a concrete producer owns, the operators running them, and the plant figures they produce, behind one sign-in, with the weekly reports sent by role.
Questions
How long does it take?
A single automation takes a week or two. A run of them across the business is scoped as one project, and you get the dates in writing before any work starts.
What does it cost?
I quote it per project, and you get the figure in writing before anything starts. What moves it is how many systems are involved and how much each has to do. After that a monthly keeps it running, watched, and fixed when a tool it talks to changes.
Is it for a business with a crew, or one person doing all of it?
A business with staffThe jobs that eat an office manager’s week, taken off the desk so the people are on the work that pays.
A freelancerThe admin that runs into the evening: quotes, invoices, reminders, and the books. Built so the evenings are yours again.